STNA Bylaws

STNA Bylaws

Definitions
STNA The Southern Tasmanian Netball Association
BOM The Board of Management
NMC The Netball Management Committee
HCC The Hobart City Council
TNA Netball Tasmania
AGM Annual General Meeting
AANA All Australian Netball Association
STNA Roster Premier League, Women’s Grade and Junior Division A Club Three or more teams
COR Conduct of Roster
GM General Manager

1.0 BOARD OF MANAGEMENT
Determines, reviews and maintains the vision, purpose and values of the Association Sets the strategic direction to ensure the long term viability of the Association Ensures the reputation of the Association
Approves annual budgets
Approves amendments to policies and implementation of new policies as deemednecessary Facilitates effective engagement with key stakeholders
Advocates on behalf of all members regardless of Club

1.1 PRESIDENT
(a) Convene and preside at meetings of the STNA
(b) Represent the STNA whenever possible or when required to do so
(c) Have a second or casting vote if voting is tied
(d) Ensure a current record of all duties and procedures is kept
(e) Ensure, in conjunction with the NMC and General Manager that Opening Day, Grand Final Day and any other such occasions are organised
(f) Ensure that a Presentation Function for the Winter Roster is organised
(g) Ensure an Annual Report is prepared for submission at the AGM. This is to include a President’s Report which should be a record of the Association’s progress and achievements.
(h) Convene, when required, an Executive Meeting to discuss urgent matters which require attention prior to a scheduled BOM meeting.
(i) Ensure in conjunction with the General Manager that there is appropriate publicity and sponsorship
(j) Ensure nominations are called for the Ruth McPhee Service to Netball Award, the Josie Patterson Junior Service to Netball Award, the Chris Wagg Memorial Award and all other Association Awards
(k) Ensure a review Meeting is held annually

1.2 VICE PRESIDENT
(a) Be available to deputise for the President when necessary
(b) Assist the President as required
(c) Be a member/chairperson of any special subcommittee as required

1.3 SECRETARY
(a) Ensure Minutes ofall BOM Meetings and Special Meetings are kept and distributed to relevant persons

(b) Prepare an Agenda for all meetings to include agenda items from any BOM members
(c) Prepare, in conjunction with the President, any report on STNA activities as may be required by TNA
(d) Obtain direction before disposing of any STNA records.

1.4 TREASURER (In conjunction with the STNA General Manager)
(a) Be responsible for ensuring correct accounting practices are followed for all transactions
(b) Ensure a statement of receipts and expenditure is presented at each BOM Meeting
(c) Ensure the inclusion in the Annual Report of an audited statement of accounts held by the STNA
(d) Ensure adequate records of all property, stock and assets held by STNA are kept
(e) Be a member/chairperson of any Finance Committee which may be convened.

1.5 NON-EXECUTIVE BOARD MEMBERS
(a) Represent STNA at official functions and or meetings as required
(b) Attend scheduled BOM meetings
(c) Undertake special projects/research on Association issues arising from BOM meeting discussions.

2.0 NETBALL MANAGEMENT COMMITTEE
Per 23.1 of the Constitution the NMC will manage the affairs of STNA Netball competitions.
The NMC represents the interests of the Association
(a) Shall consist of the Umpire Convenor, Roster Convenor and the Coach Convenor and three Club Delegates one from each of the Convenor’s Subcommittees
(b) Three delegates from the subcommittees shall be elected to the NMC at the first meeting ofthe year of each sub-committee
(c) The NMC Chairperson shall be elected by secret ballot at the first NMC meeting of the year. Only the convenors are eligible to become the Chairperson. The elected NMC Chairperson is the designated liaison with the STNA BOM
(d) There are to be no more than three members, where possible, from any one Club on the NMC
(e) The NMC will manage the affairs of all STNA Netball Competitions and develop policies as required. Policy documents to be ratified by the BOM
(f) The NMC shall ensure the Codes of Conduct for netball are adhered to and is responsible for administering the STNA Grievance Procedures (hyperlink to the Grievance Procedures)

2.1 COACHING CONVENOR
(a) Shall be the Chairperson of the Coaching Subcommittee
(b) Be the holder of a Development Coaching Accreditation Award or higher, whenever possible
(c) Write a report for inclusion in the STNA Annual Report.
(d) Meet with their respective subcommittee members on the designated date followingthe AGM and thereafter on dates set at this meeting,
(e) Ensure accurate Minutes are kept of Subcommittee Meetings and provide Minutes for the Board of Management Meeting
(f) Ensure each club has a delegate or proxy to attend subcommittee meetings and direct the STNA office to apply non-attendance fines as required
(g) Organise coaching and/or education sessions for STNA coaches if required.
(h) Organise the STNA STiNgAs Squads in conjunction with the STNA Office: selection dates
advising players with relevant information organising selectors
advertising and interviewing for coaches
(i) Organise the 15/under State Association Pathway in conjunction with the STNA Office selection dates
advising players with relevant information organising selectors

advertising for coaches
(j) Organise the STNA Representative teams in conjunction with the STNA Office selection dates
advising players with relevant information organising selectors
advertising for coaches and managers
k) Collate and maintain a database of all coaches in the Association with information re coaching qualifications, WWVP check and other information that maybe relevant
(l) Liaise with Netball Tasmania re coaching accreditation: ensuring MYNetball records are up to date and accurate
(m) Maintain the STNA coaching accreditation database: coaching qualifications
Working With Vulnerable People (WWVP) check and other information that maybe relevant
(n) Ensure the Office allocates uniforms and equipment for Southern Tasmanian Netball Association representative teams
(o) Liaise with the Umpire Convenor when requiring umpires for selection trials and carnivals.

2.2 COACHING SUBCOMMITTEE
(a) Shall consist of the Coach Convenor and one Delegate from each STNA Affiliated clubs
(b) Key focus is to encourage all club coaches to be accredited with a minimum Foundation accreditation.
(c) Promote approved development programs to the membership
(d) Review all coaching application/s and assist with the appointment of coaches for STNA representative and Development teams.
(e) Call for, and decide, nominations for the annual STNA Coaching Awards.

2.3 ROSTER CONVENOR
(a) Shall be the Chairperson of the Roster Subcommittee
(b) Be responsible for ensuring the organisation of the Winter Roster
(c) Write a report for inclusion in the STNA Annual Report
(d) Meet with their respective subcommittee members on the designated date followingthe AGM and thereafter on dates set during the year as required
(e) Ensure accurate Minutes are kept of Subcommittee Meetings and provide Minutes for the Board of Management Meeting
(f) Ensure each club has a delegate or proxy to attend subcommittee meetings and direct the STNA office to apply non-attendance fines as required
(g) Inform the Roster Subcommittee meeting of any breach of the conduct of roster and penalties applied
(h) Organise a grading meeting at the start of each roster to determine the procedure for grading
(i) Ensure the Umpire Convenor has rosters at the earliest possible time
(j) Ensure, in conjunction with the Secretary, the results from all Grand Finals are recorded in the Minutes to be tabled with the Board of Management
(k) Ensure, in conjunction with STNA Office, a record of all registered players and the games played by each person is kept
(l) Ensure a record of progressive roster points and a ladder for each division is displayed on the noticeboard each week
(m) Ensure that points are kept for the Club Championship
(n) Ensure the appointment of a Wet Weather Subcommittee for each roster as per COR.

2.4 ROSTER SUBCOMMITTEE
(a) Shall consist of the Roster Convenor and one Delegate from each STNA Affiliated club
(b) Assist, if required, with the organisation of all STNA Rosters

(c) Ensure the Office sends results to the Mercury newspaper
(d) Approve Club uniforms and colours for the main playing roster. These to be lodged annuallyon the Affiliation Form and by the date required.
(e) Make recommendation to the Board of Management of the fines/penalties for Clubsnot carrying out specified duties.
(f) Compile a roster for Clubs to do duty as required.

2.5 ROSTER REQUEST PANEL
(a) Will be made up of three people, as per the COR, to rule on grading issues that arise duringthe season

2.5 UMPIRE CONVENOR
(a) Shall be the Chairperson of the Umpire Subcommittee
(b) Will be the holder of an Umpiring Badge
(c) Write a report for inclusion in the STNA Annual Report.
(d) Meet with the subcommittee members after the AGM and set dates for future meetings.
(e) Ensure accurate Minutes are kept of Subcommittee Meetings and provide Minutes for the Board of Management Meeting
(f) Ensure each club has a delegate or proxy to attend subcommittee meetings and direct the STNA office to apply non-attendance fines as required
(g) Direct queries concerning rules and interpretation of rules, if necessary, to the TNA Netball Co- ordinator
(h) Is accountable for the operation of the Umpire Subcommittee, Umpire Allocations Subcommittee and Umpire Development Subcommittee.

2.6 UMPIRE SUBCOMMITTEE
(a) Shall consist of the Umpire Convenor and one Delegate from each STNA Affiliated club, the Junior Umpire Development Coordinator and the Badging Progression Coordinator
(b) Club delegates are required to provide advice of its members available for allocation to STNA Roster in a timely manner to the Allocations Subcommittee
(c) Club delegates are required to provide to the Badging Panel Convenor with nominations for Members to be included in the Badging Panel pool
(d) Shall appoint a STNA member to the position of Junior Umpire Development Coordinator
(e) Shall appoint a STNA member to the position of Badging Progression Coordinator
(f) Shall appoint a STNA member to the position of Badging Panel Convenor
(g) The Badging Panel Convenor is accountable to the Umpire Subcommittee
(h) The Badging Panel Convenor is responsible for forming a Badging Panel each year and is required to inform the Umpire Subcommittee of the currents year’s panel members.
(i) The Badging Panel Convenor is required to provide panels at the request of the Development Subcomittee
(j) Encourage club members to gain umpiring accreditation
(k) To manage the delivery of umpire accreditation courses
(l) Ensure STNA umpiring Awards are organised for the end of the Winter Roster

2.7 UMPIRE ALLOCATIONS SUBCOMMITTEE
(a) Shall consist of the Umpire Convenor who will be the Chairperson, a club delegate on a rotational basis, one member from the Development Subcommittee and the STNA Game Development Manager
(b) The Allocations Committee is responsible for timely allocation of umpires to STNA roster matches

2.8 UMPIRE DEVELOPMENT SUBCOMMITTEE
(a) Shall consist of the Junior Umpire Development Co-ordinator, the Badging Progression Co- ordinator, the Badging Panel Convenor and Umpire Mentors
(b) Shall ensure a member of this committee is available to attend umpire allocations
(c) The Development Subcommittee is responsible for managing the Junior Umpire Development Program and the progression of qualified umpires to further qualifications
(d) The Development Subcommittee is required to liaise with the Badging Panel Convenor when panels are required for the purpose of assessing umpires
(e) This committee is required to maintain records of the developmentprocess as umpires progress

2.9 MEMBERSHIP OF ROSTER, UMPIRING and COACHING SUBCOMMITTEES
(a) Shall not be a member of more than two subcommittees.

3.0 CLUB OFFICIALS
(a) Each Club shall lodge an official STNA Affiliation form with the General Manager bythe nominated date each year.
(b) Clubs are required to provide additional information to STNA as requested in respect of office bearers and committee delegates.

4.0 UNIFORM COLOURS
(a) Each club/team shall register for approval, its uniform and colours for the main playing roster. This information is to be lodged with the Roster Subcommittee by the specified date.
(b) Clubs may not use the State or Association colours (State: myrtle green, rose and primrose Association: royal blue and gold)
(c) Clubs may not make changes to uniforms during a playing roster without approval from the Roster Subcommittee
(d) Players must wear approved club playing uniform and bib/patch
(e) Any exception to (d) must be applied for through the Roster Subcommittee.

5.0 COURT HIRE FOR TRAINING
(a) Clubs may apply, on the court allocation request form, to the General Manager for use oftraining courts for the following year.
(b) Application form to be lodged with the General Manager by date advised.
(c) Clubs will be notified of allocation

6.0 GOVERNANCE INFORMATION
(a) The Annual General Meeting of the Association will be held on a Monday in February, at 7.00pm, on a date decided by the Board of Management. This will be advertised in accordance with the Rules of the Association
(b) Nominations for positions on the Board of Management and the NMC may be lodged up to ten days prior to the AGM on the official nomination form
(c) STNA Subcommittees will determine issues before them by a majority vote of its delegate members. The Chairperson will not have a vote.

7.0 ADDITIONAL DOCUMENTS ENDORSED AS STNA BYLAWS
(a) The STNA Conduct of Roster (COR) is the official rules document for STNA Rosters.
(b) The STNA Grievance Procedure is the official rules document for handling code of conduct breaches
(c) The AANA codes of conduct for Players, Officials, Parents and Umpires are the official codesof conduct for STNA members
(d) The STNA Photography and Video Policy is the official document governing the rights and use of images

(e) STNA Social Media Policy
(f) STNA Smoking and Alcohol Policy
(g) STNA Piercings Policy

8.0 STNA GENERAL MANAGER: ROLES AND RESPONSIBILITIES
(but not restricted to or excluding other duties that may come up from time to time)

The GM is responsible for all aspects of the commercial portfolio including: business development and retention of new revenues, membership, sponsorship and partnerships, marketing, public relations and media, digital and communications and events covering the Southern Tasmanian Netball Association in conjunction with the BOM and NMC.

Reference: Southern Tasmanian Netball Association General Manager Duty Statement

9.0 STNA NETBALL OPERATIONS MANAGER

(but not restricted to or excluding other duties that may come up from time to time)

The Netball Operations Manager is responsible for developing the game of Netball on behalf of STNA. The NOM will provide guidance and support to the NMC and the three Subcommittees. The NOM will be a non-voting member of the NMC. The NOM reports to the STNA GM.

All matters, not referred to specifically in these guidelines, need reference to the Rules of the Association (Constitution)

Ratified 11 January 2019