Conduct of Roster

2018 Conduct of Roster

The Conduct of Roster administers the running of the Southern Tasmanian Netball Association (STNA) Winter Roster within the governance of the STNA Constitution and Rules of the Association and the STNA Bylaws.
The Conduct of Roster is managed by the STNA Roster Sub-committee within the governance of the STNA Netball Management Committee.
The Conduct of Roster operates on the following principles:
• The rules within Conduct of Roster are binding on all STNA clubs and players
• All clubs have one delegate and one vote on Roster Sub-committee
• The Roster Sub-committee is managed by an independent Roster Convenor
• Where the rules do not cover a specific scenario the Roster Sub-committee will use its discretion to discuss and authorise a solution
• The Roster Sub-committee will consider any reasonable written request for exemption to the rules
• The Roster Convenor and one other member of the Roster Sub-committee are members of the STNA Netball Management Committee
• Clubs may appeal the decision of the Roster Sub-committee. Any appeal will be dealt with by the STNA Netball Management Committee whose decision will be final
• All references to Winter Roster include all Grades and Age Divisions listed in Order of Grades
• The Conduct of Roster is reviewed annually and changes are ratified by the Southern Tasmanian Netball Association Board of Management

Sections of Conduct of Roster
1. Membership and registration
2. Grading and order of grades
3. Players
 Movement of players
 Clearances
 Eligibility for finals
4. Game Management
 Rules for matches
 Uniforms
 Scoresheets
 Allocation of points
 Forfeits
 Finals
 Wet weather
 Duties
5. Umpiring
6. Jewelry
7. Penalties
8. Roster Sub-committee
9. Dispute resolutions
• Appendix 1 Roster Request Panel
• Appendix 2 Player Downgrading

1. MEMBERSHIP AND REGISTRATION
1.1. All ages as at 31 December in the year of play.
1.2. Minimum age is the year the player turns 10
1.3. Age Divisions for Winter Roster:
• 11&under
• 13&under
• 15&under
• 17&under
1.4 The minimum age for players in Women’s Grade and 21/U is 15 years as at 31 December in the year of play. Players in a STNA development team playing in 21/U competition are exempt from the age rule for 21/U.
1.5 Boys may play in the STNA Age Division roster until they turn 13.
1.6 Players, coaches, umpires and officials must complete a Registration Form. This must be done through their Club to the STNA Office. The office will invoice them accordingly. Individuals not connected to a club will deal directly with the office.
1.7 After the commencement of the season it is the responsibility of club officials to deliver the forms and fees of new players to the STNA Office one day prior to the first game.
1.8 Team lists must be submitted to Roster Convenor through the STNA Office on the official STNA Team Registration Form by the nominated date.

1.8.1 Minimum of seven (7) players must be named, noting the grades played in previous years if applicable and previous STNA club if applicable.
1.8.2 Grade/Age division must be nominated.
1.8.3 A Team Registration fee will be charged.
1.8.4 Players joining a team after the STNA Team Registration Form has been submitted and assessed for team grading by the Roster Committee, will have their team reviewed as part of the re-grading process.
1.8.5 Individual players joining a team after the re-grading process will be assessed by the Roster Request Panel for inclusion in a team.
1.8.6 Comply with, Player downgrading, see Appendix 2
1.9 A non-registered player may register as a substitute player on game day as a “Day Player”.
1.9.1 Player Registration form and “Day Player” Fee, nominated by STNA, must be paid before taking the court.
1.9.2 Three games are allowed as a ‘Day Player’ and these games must:
• May be played with different clubs
• Players are automatically made a full member when they play a fourth game as a day player, and become a member of the club with which they play that 4th game
• This can be undone if full membership was unintentional but penalties apply
• Conform to the Age eligibility provisions of STNA Conduct of Roster (see Sections 1.2 to 1.5)
• Day players are not deemed until they play as a full member. The games they have played as Day players are counted towards their deeming.
1.10 Playing an unregistered player is a breach of Conduct of Roster and will incur a penalty or penalties. Refer Section 7.
1.11 The STNA Board of Management (BOM) reserves the right to refuse membership.

2 GRADING AND ORDER OF GRADES
2.1 An appropriate method of grading will be determined by the Roster Sub-committee prior to the commencement of the season. A re-grading process may occur after the commencement of the season but no later than Round 6.
2.2 Ten (10) is the maximum desirable number of teams in each Grade/Age Division. Six (6) is the minimum desirable number of teams in each Grade/Age Division.
2.2.1 A maximum of two (2) teams per club will be allowed in each Grade/Age Division.
2.2.2 In junior age divisions clubs should aspire to field a team in Division 1 wherever possible.
2.2.3 Byes will be avoided where possible, depending on the number of teams and court availability.
2.3 In the event of a team being re-graded downwards they shall take their accrued points in that Grade/Age Division however these shall not be less than the team in the lowest position in that Grade/Age Division.
2.4 In the event of a team being re-graded upwards they shall take their accrued points and percentage, however these points and percentage will not exceed those held by the team in the highest position in that Grade/Age Division.

2.5 ORDER OF GRADES & AGE DIVISIONS
The Order of Grades and Age Divisions determines the eligible Grades/Age Divisions for movement of players (see Section 3.1)

GRADES
State League Seniors
Premier League Opens
1st Grade
2nd Grade
State League 19&under
21&under Div 1
3rd Grade
17&under Div 1
15&under Div 1
4thGrade
21&undernder Div 2
5th Grade
6th Grade
7th Grade
21&under Div 3
17&under Div 2
17&under Div 3
17&under Div 4
15&under Div 2
13&under Div 1
15&under Div 3
15&under Div 4
13&under Div 2
11&under Div 1
13&under Div 3
13&under Div 4
13&under Div 5
11&under Div 2
11&under Div 3
Subject to Age eligibility and restrictions (see 1.4 and 1.5)


3 PLAYERS
3.1 MOVEMENT OF PLAYERS
Players are deemed graded with the team in which their name appears on the Team Registration form OR if the player joins a team after the roster starts then they are deemed graded with the team in which they first take the court
3.1.1 Day Players are not deemed until they play as a full member (refer Section 1.9)
3.1.2 Player movement is restricted as follows:
Upward movement is not restricted unless subject to the Six Game Rule or 20 quarters in State League (refer Section 3.1.9)
Players in STNA development teams playing in a higher grade are exempt from the Six Game Rule (refer Section 3.1.9) only for those games played with the STNA development team. These players are still subject to the Six Game Rule for their club teams. Players in STNA development teams are still subject to rule 3.1.10 (a maximum of 2 games per day)
3.1.3 Downward movement in any Grade/Age Division is not allowed, with the exception of teams in the lowest Grade/Age Division who may take a player from the same club in a team which is in the Grade/Age Division immediately above the lowest Grade/Age Division. If there is no team from the same club in the Grade/Age Division immediately above the lowest Grade/Age Division, the team in the lowest Grade/Age Division must source a Day Player. In Grade this exception only applies to clubs with no Junior teams.
3.1.4 Movement by Age Division players to Grade Teams is subject to age minimum rule (refer Section 1.4), Order of Grades (refer 2.5) and Six Game Rule (refer Section 3.1.9).
3.1.5 Movement between teams in the same Grade/Age Division is not permitted.
3.1.6 State League Players: State League Open and 19’s players are not eligible for inclusion in STNA Grade/Age Division teams but may apply to the Roster Request Panel for an exemption (see 3.1.7) State League players are those selected and registered as State League players for the State League season by their club.
3.1.7 State League Open players must apply to the Roster Request Panel to play in the STNA Premier League and State League 19’s must apply to The Roster Request panel to play in STNA 21/1. Only one player per game is permitted in the event the Roster Request Panel approves the request.
3.1.8 Clubs may request exemptions to Clause 3.1.4 in special circumstances which will be assessed by the Roster Request panel on a case-by-case basis.
3.1.9 Player re-deeming. A player initially registered in an STNA Grade/Age Division who plays a total of six (6) games or more in any grade higher than their registered grade, is then deemed to be in the grade of which they have played the majority of the higher grade matches. In the event there is an equal number of multiple higher grade matches then the deeming is the lower of those grades. This rule applies to games in finals in addition to roster games. A player registered in an STNA grade/age division who plays for State League may play 20 quarters of State League before being deemed a State League player.
3.1.10 A player may play a maximum of three games in a Round but only 2 games can be played in any one day.

3.2. CLEARANCES
3.2.1 Any player, coach, umpire or official who has been registered with an STNA club at any time in the previous 3 years must obtain a clearance before they are eligible to be registered with a new club for STNA Winter Roster.
3.2.2 Player, coach, umpire or official clearances must be on the official STNA Clearance Form and lodged with the STNA office for ratification.
3.2.3 Any player, coach, umpire or official who joins a club after the start of the season must lodge a Clearance Form with the STNA Office by 1.00pm, two days before their first game.
3.2.4 Playing an uncleared player is a breach of Conduct of Roster and will incur a penalty or penalties. Refer Section 7.
3.2.5 A “Day Player” (refer Section 1.9) does not require a clearance.
3.2.6 Spring Roster players do not require a clearance to play with a new club in Spring Roster.
3.2.7 Clubs may refuse a clearance only if the member requesting the clearance owes the club money or has a current and legally binding contract with the club.
3.2.8 Clubs must nominate three members who shall be responsible for authorising clearances and their names must be lodged with STNA by 31 January each year. Signatures are valid for one year. Clubs will receive the list of signatories for each club.
3.2.9 Clearances will be considered up to 5 weeks before finals.
3.2.10 No member (playing or otherwise) can be granted more than one clearance in any calendar year.
3.2.11 If a club disbands during the season then its members must apply to the Roster Sub-committee if they wish to play with another club.
3.2.12 The Roster Sub-committee will adjudicate on any clearance issues.

3.3 ELIGIBILITY FOR FINALS
3.3.1 A player must be a fully registered member and play a minimum of six (6) rounds with their STNA club during the season.
3.3.2 Players can play finals for a maximum of two teams. This is subject to rules on Movement of Players (refer Section 3.1) The Six Game Rule (Section 3.1.9) applies to games in finals in addition to roster games.
3.3.3 STNA development teams play in STNA roster games and are not eligible for participation in STNA finals series.
3.3.4 If a player takes the court in a final for a team for which they are not eligible for finals then that team will forfeit the game.

4 GAME MANAGEMENT
4.1 RULES FOR MATCHES
4.1.1 The rules shall be those of the All Australian Netball Association and the STNA Conduct of Roster.
4.1.2 Where possible, all teams in the same Grade/Age Division will play the same number of games.
4.1.3 STNA/Netball Australia Codes of Behaviour are to be recognised at all times.
4.1.4 All roster games and minor finals will be centrally timed, except adult semi finals and preliminary finals which will be centrally timed until the last quarter which is individually timed and with time stoppage allowed.
4.1.5 Grand Finals will be individually timed.
4.1.6 All matches shall commence at the time set down in the roster, unless there are extenuating circumstances.
4.2. UNIFORMS
4.2.1 Each club/team shall register for approval, any changes to its uniform and colours for the main playing roster. This information is to be lodged with the Roster Sub-committee by 30 November.
4.2.2 Clubs may include an alternate uniform to be worn, if required, during periods where provision of club uniforms is delayed or where clubs are phasing in a change in uniform design. The alternate uniform must be consistent for all players in a team.
4.2.3 Clubs may not use the State or Association colours (State: myrtle green, rose and primrose; Association: royal blue and gold)
4.2.4 Clubs may not make changes to uniforms during a playing roster without approval from the Roster Sub-committee.
4.2.5 New Clubs, or existing clubs wishing to change their uniform cannot have the same combination of colours that already exist.
4.2.6 Players must wear approved club playing uniform and bib/patch.
4.2.7 Approved club playing uniform may include variations due to religious and/or cultural beliefs where headscarves, leggings and long sleeves may be worn but must be in club colours.
4.2.8 Approved club playing uniform may include leggings and long sleeves to be worn where weather conditions risk harm to players, particularly the youngest age divisions. Where worn, these must be consistent for players in the team who choose to wear them.
4.2.9 Where clubs have similar pattern and colour of uniforms, or where two teams from the same club are drawn against each other, the second named team on the roster draw must wear a contrasting colour bib/patch.
4.2.10 Clubs may include club sponsor logos on approved club playing uniform and bib/patch but club sponsors are not to conflict with STNA sponsors. In new sponsorship negotiations, prospective STNA sponsors will be advised of existing club sponsorship arrangements. Sponsor logos are not to detract from the visibility of playing positions on bib/patch.
4.2.11 Any exception to rules for uniforms must be applied for through the Roster Sub-committee.
4.3. SCORESHEETS
4.3.1 All players’ names must be clearly written on Scoresheets before the scoresheet is signed off by the scorers, umpires and captains.
4.3.2 A game will be recorded as played for each player whose name appears on the scoresheet. If a player does not take the court their name is to be crossed out at the end of the game.
4.3.3 In the event of injury or illness a replacement player’s name may be added to Scoresheet at the time they take the court. The replacement player is subject to rules 1.4 and 3.1
4.3.4 A completed Scoresheet will be deemed filled in correctly if it has legibly written full names of players, record of playing position, including those of substitutes taking the court, the running score marked, the centre pass marked and it is signed by the scorers, umpires and both captains.
4.3.5 The scoresheet must be fully completed and signed off at the end of the game.
4.3.6 No changes can be made to the completed and signed scoresheet.
4.3.7 The running score is the official score of the match.
4.3.8 Each team must provide a competent scorer, and they will sit together in the designated area.
4.3.9 Failure to fill out the Scoresheet correctly is a breach of Conduct of Roster and will incur a penalty or penalties. Refer Section 7.
4.3.10 At the end of each game the Scoresheet must be placed in the Scoresheet box by the winning team. Missing Scoresheets will be followed up by the duty club that day. Failure to return the Scoresheet will incur a penalty or penalties. Refer Section 7.
4.3.11 The Roster Sub-committee will allocate duty scorers for Grand Finals for each game.
4.4. ALLOCATION OF POINTS
Four (4) points for a win
Three (3) points for a draw
Three (3) points for a bye
Two (2) points for a loss
Zero (0) points for a forfeit.
4.5. FORFEITS
4.5.1 If teams cannot play a match at the time set down, they forfeit unless exceptional conditions prevent them from playing
4.5.2 It will be the responsibility of the Roster Delegate of the forfeiting team to notify the Roster Delegate of the opposing team, the Roster Convenor, the Umpiring Convenor and the Centre Management twenty four (24) hours before the game. Failure to do so will incur a fine plus the court fee.
4.5.3 On game day, a team will forfeit the game if they cannot take the court with at least five (5) players within five (5) minutes of the starting time.
4.5.4 For the purpose of percentages, the team receiving the forfeit shall be awarded the score 20-0.
4.5.5 Forfeits - fees:
• More than a week’s notice: No fine or court fee costs incurred.
• Within a week: Court fees only.
• Within 24 hours: Court fees and fine.
4.5.6 An automatic forfeit will be applied after the game where a team is found to have played a player:
• Deemed to be from a higher Grade/Age Division (refer Sections 3.1.2, 3.1.3.)
• Currently registered with another club (refer Section 3.2)
• Under a false name
• Deemed to be in the same Grade/Age Division (refer Section 3.1.5)
• Not registered as a player with STNA (Clubs have 7 days to correctly register the player to avoid the forfeit)
4.5.7 Under 4.5.6 the opposing team shall be awarded the winning points and a 20-0 score for the game and the team at fault shall be awarded no points. The opposing team shall not be disadvantaged if the actual winning margin was higher than 20 goals.

4.6. FINALS
Finals Formats:
Winter Roster (3 weeks)
Week 1 - Semi Finals - 1v2 and 3v4
Week 2 - Preliminary Final - loser 1v2 vs winner 3v4
Week 3 - Grand Final - winner 2nd Semi-Final vs winner Preliminary final

Other STNA short rosters
Semi –finals 1st vs 4th ; 2nd vs 3rd
Grand Final Winner 1st vs 4th vs Winner 2nd vs 3rd

4.6.1 Match Managers to be appointed by the Roster Sub-committee for finals
4.6.2 A running sheet to be given to each Club for Grand Final Day
4.7. WET WEATHER
4.7.1 A Wet Weather Sub-committee will be nominated at the beginning of the season for STNA Winter Roster. It will usually consist of an office member, a Roster Sub-Committee Member and the Umpires’ Convenor or their nominee. The Wet Weather Sub-committee will decide if weather conditions are too dangerous for play. A decision to cancel scheduled matches will be made at each time slot as required.
4.7.2 A separate Wet Weather Sub-committee shall be nominated for Saturday games and for each day, other than Saturday, when STNA Winter Roster games are scheduled.
4.7.3 Should bad weather interrupt play during the day then games will be cancelled or postponed at the discretion of the Wet Weather Sub-committee.
4.7.4 The Wet Weather Sub-committee liaises with the STNA Office to communicate wet weather information to STNA members via the STNA website and other media.
4.7.5 Should a Grade/Age Division be split between either time or indoor/outdoor courts no points will be awarded for the round unless two thirds of the games in the Grade/Age Division are played. For the remaining games which are cancelled in the Grade/Age Division, the points will be shared as in a drawn game.
4.7.6 If any game is cancelled due to wet weather after the game has commenced and/or during play, the following points will apply:
4.7.6.1 For games where less than half the game has been played, the points will be shared as in a drawn game.
4.7.6.2 For games which have played half the game or more (i.e. the game has played a minimum of 2 full quarters) the result will stand at the time the game is called off by the Wet Weather Sub-committee and points will be awarded accordingly.
4.7.7 Cancellation of night games will be made at least one hour before the scheduled start time of matches.

4.8. DUTIES
4.8.1 A duty club roster is drawn up for each round
4.8.2 Duty clubs are part of the RRP and adjudicate on grading issues that arise (see Appendix 1)
4.8.3 All teams must provide a scorer for each game.
4.8.4 Failure to carry out duties must be reported to a Roster delegate and will incur a penalty or penalties. Refer Section 7

5. UMPIRING
5.1 All umpires must be full financial members of STNA.
5.2 All Badged Umpires are required to wear white attire and unbadged umpires must wear a white top.
5.3 All clubs will be allocated umpiring duties. A fine will be imposed for failure to carry out umpiring duty.

6. JEWELRY
6.1 As per the Rules of Netball, no item of jewelry, except a wedding band and/or medical alert bracelet, shall be worn. If either or both are worn, each shall be taped.
6.2 If an umpire notices a player on court wearing jewelry in contravention of the above, the player will be suspended from the game for 2 goals, and may not be replaced. They may then return to the court only if they have removed the jewelry.
6.3 A player who has a surgically implanted piercing that cannot be removed without further surgery must apply annually to the Netball Management Committee for a waiver from the above, which must be granted in writing and provided to the umpires at each game. Where visible, these must also be taped.

7 PENALTIES
Penalties applied by Roster Committee will be done so on assessment of each situation in a fair, consistent and transparent manner.
7.1 All fines will be set by the Southern Tasmanian Netball Association Board of Management (BOM) and passed for approval at the AGM.
7.2 Failure to comply with the STNA Conduct of Roster will result in a penalty or penalties being awarded at the discretion of the STNA Roster Sub-committee
7.2.1 Roster Sub-committee will consider each breach of compliance with Conduct of Roster and assign a penalty or penalties as appropriate based on the following scale, noting that penalties may be applied retrospectively regardless of any delay in discovering the breach of rules:
7.2.1.1 Official warning
7.2.1.2 Loss of two points
7.2.1.3 Loss of all points
7.2.1.4 Loss of some or all points and points awarded to the opposing team

8 ROSTER SUB-COMMITTEE
8.1 Roster Sub-committee is managed by an independent Roster Convenor, elected annually at the STNA AGM.
8.2 All clubs have one delegate and one vote on Roster Sub-committee.
8.3 Decisions of the Roster Sub-committee are made by majority vote of club delegates. This can occur at meetings, via email between meetings, or verbally for decisions required on game day. The Roster Convenor has no vote except in the case of a tied vote or in situations where an immediate decision is required. However, individual player downgrading issues that occur after the regrading process will be dealt with by the Roster Request Panel (see 1.8.6)
The process for decision making via email will be:
• Raise issue with Roster Convenor
• Roster Convenor sends issue to delegates with time period for online discussion of issue
• Following discussion Roster Convenor sets voting period
• Decision made on majority vote
8.4 Roster Sub-committee determines grading and re-grading of teams in Grade/Age Divisions.
8.5 The STNA Office administers the maintenance and publication of the roster draw, the recording of Scoresheets, the allocation of points, the compilation and publication of roster ladders and the registration and qualification of players.
8.6 The STNA Office and the Roster Convenor liaise on administration of the STNA Winter Roster and communicate with Roster delegates.
8.6 The STNA Office and the Roster Convenor liaise with the Umpire Convenor on roster matters affecting any aspect of umpiring or umpire allocation.
8.7 A three person Panel will be appointed, as per guidelines, to handle requests made throughout the season on individual player movement. (Appendix 1)

9 DISPUTE RESOLUTIONS – to be handled by the STNA Netball Management Committee
9.1 Complaints or disputes about any game are to be filled in on the appropriate Grievance form and lodged by an adult with the Centre Manager as per instructions contained in the Grievance Procedure
9.2 Any player/coach/umpire found guilty of misconduct may have their membership revoked or suspended by the STNA BOM for a period of time set by the STNA Netball Management Committee.
9.3 All members must comply with STNA Policies and Procedures, including the Social Media Policy.
9.5 Appeals must be lodged in writing to the Netball Management Committee within 7 days

These are the approved rules as endorsed STNA Review Meeting 13/11/2017

Appendix 1
Roster Request Panel: To rule on player grading issues that arise during the season. The panel is made up of;
• The Roster Convenor
• A STNA Board Member who is independent of the Club making the request.
• The Roster delegate from the Duty Club for the round.
• Another Roster Committee delegate if the request involves the Duty Club

As with all rules in the Conduct of Roster an exceptional circumstance can be applied for.

Appendix 2
Individual player downgrading
1. Any player who has had no break, or one year out is eligible to nominate for one grade below their previous deeming
2. Any player who has had 2/3 years out is eligible to nominate for 2 grades below their previous deeming
3. Any player who has had 4 or more years out is eligible to nominate for any grade (will be assessed by the RSC)